Think of your voucher as your hotel pass.
You’ll need to print it or save it on your phone for check-in. Small mistakes in vouchers can turn into big problems on arrival, so it’s worth reviewing everything in advance.
1. Name Must Match
This is the most important detail.
Your name on the voucher must match your passport letter for letter. Even a small typo can cause delays or issues at the hotel reception.
How digital tools help:
Modern travel platforms can automatically pull traveler data from a form and validate names before a voucher is issued - helping avoid errors and last-minute stress.
2. Dates and Times
Always double-check:
-Arrival date
-Departure date
-Check-in time (usually after 2:00 PM)
-Check-out time (often before 12:00 PM)
Arriving early? Check in advance whether early check-in is available.
How digital tools help:
A clear trip summary with dates and times in one place helps travelers avoid confusion - especially when flights arrive early in the morning.
3. Hotel and Transfer
Make sure the following details are correct:
Hotel name and city
Transfer type:
-Group transfer
-Individual transfer
Knowing this ahead of time prevents confusion at the airport.
How digital tools help:
Travel platforms can show transfer details clearly - not hidden inside PDFs - so travelers know exactly where to go after landing.
4. Room Details
Check your accommodation carefully:
Room type (Standard, Superior, Family Room, etc.)
Special requests like sea view or extra beds
Common abbreviations:
SGL - Single
DBL - Double (one bed)
TWN - Twin (two beds)
TRPL - Triple
EXB - Extra Bed
How digital tools help:
Well-designed booking systems display room types in plain language, reducing misunderstandings between travelers, hotels, and agents.
5. Meals
Meal plans can be confusing, so here’s a quick guide:
BB - Bed & Breakfast
HB - Breakfast + lunch or dinner
FB - Breakfast, lunch, and dinner (drinks usually extra)
AI - All Inclusive
UAI - Ultra All Inclusive (often includes minibar, 24/7 bars, à la carte options)
AI Soft - All Inclusive with limited or no alcohol
Each hotel may apply these differently, so always check the details.
How digital tools help:
Clear descriptions and tooltips inside booking systems help travelers understand what’s included - without needing to call support.
Quick Checklist Before You Go
Before departure, confirm:
Full name (as in your passport)
Dates and check-in/check-out times
Hotel name and room type
Meal plan (BB / HB / AI, etc.)
Transfer and accommodation type (SGL, DBL, etc.)
Found a Mistake?
Contact your travel agent or tour operator immediately. Most corrections are only possible before departure.
Why This Matters
For travelers, this checklist means peace of mind.
For travel companies, it highlights something important:
Most travel stress comes from unclear information - not bad service.
At We Do, we help travel brands:
Build clear booking and voucher systems
Replace messy PDFs with traveler dashboards
Reduce support requests caused by missing or confusing info
Make travel planning feel simple - even when it’s complex
Need Help Planning Your Travel Platform?
If you’re building:
A travel website
A booking system
A voucher or itinerary generator
A client portal for upcoming trips
Start with clarity.
Download our Website Development Brief Questionnaire
It helps organize ideas, uncover hidden requirements, and avoid costly mistakes - just like checking a voucher before your trip.
Plan. Travel. Build.